INBOOKS · PRACTICAL GUIDANCE

Accounting for Ecommerce

Reconcile the full path from order to refund or bank settlement across each marketplace and payment provider. Agree how fees, discounts and fulfilment costs will appear in reporting before judging profitability from platform dashboards.

Records and controls to prioritize

Order exports with fulfilment status, refunds and credit notes
Payment-provider settlements, fees and reserve balances
Inventory movements and fulfilment/ shipping charges
Channel-level sales reconciliation with duplicate-order checks

Practical questions

Can we post only the net payout as revenue?

A net payout can combine sales, fees, refunds and timing differences. Reconcile its components and agree the accounting treatment before posting.

How do we avoid counting the same order twice?

Use stable order references and define which system is the source of each posting; test duplicate detection across imports.

Scope the work around your operations

Describe the channels, entities, accounting system and periods involved. Agree the review and reporting scope before work starts.

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